Jeffco Interrupted

U.S. ed department issues new guidance to schools on student privacy

In an apparent response to growing concern from parents about student data collection, the U.S. Education Department this morning announced new “user-friendly” student data and privacy guidance for schools and districts.

The new guidance makes several recommendations including schools and districts share with parents what information they are collecting about students, how is the information protected, and if they share personal information with third parties.

The department also launched a new website that includes resources and information for parents regarding the federal student privacy laws.

“Now more than ever, schools need data to monitor academic progress and develop successful teaching strategies,” said U.S. Secretary of Education Arne Duncan. “At the same time, parents need assurance that their children’s personal information is being used responsibly. This guidance helps schools strike a balance between the two.”

Parents across the county — and in Colorado — have become increasingly anxious about student privacy as more schools are collecting more data points.

Locally, parents in Jefferson County have raised concern about student privacy in two separate matters: inBloom, a now expired project of the Gates Foundation that would have created a super-dashboard for teachers to find student information with just a few clicks, and TS Gold, a school readiness assessment. Earlier this year, the Jeffco Public Schools Board of Education dropped the district’s use of Gold in kindergarten but kept the tool in its preschools in order to continue to receive funding from the state’s preschool program.

Full release from U.S. Education Department

The U.S. Department of Education today announced new guidance for schools and districts on how to keep parents and students better informed about what student data is collected and how it is used.

In the guidance issued by the Department’s Privacy Technical Assistance Center, schools and districts are urged to be proactive in communicating how they use student data. Information should be available to answer common questions before they are asked.

“Now more than ever, schools need data to monitor academic progress and develop successful teaching strategies,” said U.S. Secretary of Education Arne Duncan. “At the same time, parents need assurance that their children’s personal information is being used responsibly. This guidance helps schools strike a balance between the two.”

The Department’s Family Policy Compliance Office (FPCO) also announced a new companion website that includes a variety of resources and information regarding the federal laws FPCO administers, and to help keep the public informed about the privacy and use of student records.

The new site, http://familypolicy.ed.gov, is aimed at being more user-friendly to help school officials, parents and students find the information they are seeking. In the coming months, the Department will post decision letters from prior complaints handled by FPCO, which administers the Family Educational Rights and Privacy Act (FERPA). The website will also feature an online “community of practice” for school officials to share best practices, information, templates and other resources.

The new guidance recommends that schools and districts provide parents with information, such as:

· What information are you collecting about students?
· Why are you collecting this information?
· How is the information protected?
· Do you share any personal information with third parties? If so, with whom and for what purpose(s)?
· Who should parents contact if they have questions about your data practices?

To respond to parental inquiries, the guidance recommends that schools :

· Keep the lines of communication open.
· Review parental questions, concerns and suggestions in a thoughtful and careful manner.
· Respond to parental or student requests in a timely manner.
· Periodically review old inquiries and resolutions to evaluate and improve communication and transparency efforts.

The guidance also advises schools to make information about their student data policies clear, consistent and easy to find on their public website. Members of the community should periodically review the site for ease of use, comprehension and completeness.

Today’s announcement addresses the increasing need for schools and districts across the country to collect data about students, including their test scores, grades, credits earned, and other related information, such as demographics, enrollment, discipline, and special education status.

Education agencies use this information to identify student talents and special requirements, check academic progress and develop successful learning plans. The guidance encourages schools and districts to take a hands-on approach in communicating with parents to help alleviate confusion and misunderstandings about the use of student records.

The Department’s Privacy Technical Assistance Center is a one-stop resource for education stakeholders to learn about data privacy, confidentiality and security practices related to student data. The center provides information and updated guidance on privacy, confidentiality and security practices through a variety of resources, including training materials and technical assistance.

Besides FERPA which protects the privacy of student education records, FPCO also administers another law related to the use of student personal information. Known as the Protection of Pupil Rights Amendment (PPRA), the statute addresses, among other matters, the use of personal information collected from students for marketing purposes and the administration of certain surveys and evaluations to students.

For more information on the work of the Family Policy Compliance Office, see its website here.

planning ahead

New superintendent’s vision for Jeffco: It’s not just what happens in school that matters

Jason Glass, the sole finalist for the superintendent position in Jeffco Public Schools, toured Arvada High School in May. (Photo by Yesenia Robles, Chalkbeat)

In a vision document meant to guide Jeffco Public Schools for the next several years, Superintendent Jason Glass is underscoring the importance of boosting student learning by addressing issues that reach beyond the classroom.

Glass took the top job in the state’s second largest school district this summer. The new vision document, released Wednesday, has a strong focus on equity, improving students’ learning experiences and working with outside groups to help create “a Jeffco where no child suffers from hunger, preventable illness, lack of dental care or lack of mental health supports.”

Though the plan draws on previous district planning documents, it is more specific in parts and carries a strong emphasis on addressing out-of-school issues, a big emphasis of Glass’s since before he assumed the role.

“This was not intended as some jarring change,” Glass said in an interview. “But I think it provides greater clarity.”

The structure of the plan divides the work into learning, conditions for learning and readiness for learning. The first two sections focus on work happening inside schools, while the third section points to “decades of education research which confirms that the biggest indicators of student success are related to out-of-school factors and the student’s environment. ”

Some of the work under the readiness for learning section — such as expanding social and emotional support and parent and community engagement — is not new. But using schools as “community hubs,” and having a section on expanding early childhood education is new compared to the existing Jeffco Vision 2020 authored by former superintendent Dan McMinimee.

The two vision documents share similarities.

Both suggest the use of so-called “multiple pathways” to offer students a variety of ways to learn and reach graduation. But Glass gets more specific, mentioning apprenticeships, internships and partnerships with community colleges to increase early college credit options.

Both documents also mention the need to incorporate technology for student learning and the need to hire and retain high quality educators. Glass goes further by suggesting the district must commit to paying teachers and staff “a fair, livable and reasonable wage.”

Glass’s vision also notes that the district must find a balance between giving schools flexibility and having district-wide direction. Several metro-area districts have been moving for years to give school leaders more autonomy to make decisions, especially through innovation status.

In an interview Tuesday, Glass said that flexibility in Jeffco schools already exists, and that he would allow principals to keep flexibility in hiring and budgeting. But, he said he’ll have to evaluate whether more or less flexibility is better, saying, “both or neither” are possible.

But in keeping with a new value he’s adding in the document for having an entrepreneurial spirit he adds that innovative thinking toward the same district goals, will be encouraged.

“So long as there is a north star we’re all looking toward,” Glass said.

The former vision document included a strategic plan that laid out a rubric with goals, such as having all students completing algebra by the end of ninth grade by 2017. Other metrics were not as detailed, only pointing to certain reports, like attendance or discipline reports, to look for progress.

The Jeffco district will contract with a consultant, Deliver-Ed, that will evaluate the district’s ability to execute the new vision plan.

The group is then expected to provide some recommendations and help the district create a more detailed strategic plan with clear performance metrics and ideas for how the budget will affect the district’s work. Glass said he expects the detailed action plan to be completed by March or April.

Asked whether the plan is also meant to lay out the need for more local funding through a future ballot measure, Glass said that work is separate. He said the work laid out in the vision plan will happen regardless of more or less funding.

“We’re going to take whatever resources we have, at whatever level, and we’re going to execute what’s in this plan,” Glass said.

Glass has toured the district holding public meetings to gather input for the document. Now that it is created, the components of the vision plan must still be vetted by the community, Glass said.

It will start with Glass hosting a Facebook live event at 11 a.m. to discuss the vision document.

different voices

Jeffco superintendent extends listening tour through event targeting multilingual community

Jeffco Superintendent Jason Glass talks to community members at Arvada K-8 during a Many Voices event. (Photo by Yesenia Robles, Chalkbeat)

In an extension of his district tour, new Jeffco Superintendent Jason Glass on Monday answered questions about biliteracy, equity gaps and school financing in the first of three “many voices” events.

The events are meant to give the multilingual and non English-speaking community an opportunity to speak out on issues. About 35 people showed at the auditorium at Arvada K-8 Monday, including a handful who listened to Glass through a translator on a headset.

Glass said he heard more questions about equity and language issues than he had on previous stops on his tour to get acquainted with different parts of the sprawling, 86,000-student district. Roughly 10.5 percent of Jeffco residents speak a language other than English at home, according to Census data.

When Glass was hired, and as he moved into the position, he said he would make equity issues a priority. He often talks about disparities in Jeffco school buildings, with some in desperate need of updates and others that are “fantastic” — and did again Monday.

He also answered a question — familiar to many Colorado superintendents — about why marijuana tax revenues aren’t helping with significant building needs.

One man asked if Glass was interested in offering Jeffco students a biliteracy seal, an endorsement that proves graduates have mastered two languages. Glass, as leader of Eagle County schools, helped that district become one of the first in the state to offer the seal.

“I think it has a positive aspect, just cognitively,” Glass said. “And I think it’s a huge advantage when kids go out into the workforce. I think we should move this forward.”

Glass also mentioned he’s looking into different ways schools might address students’ differing needs. He cited community school models, which bring in community organizations to help provide health care and other services to students and student-based budgeting, which involves allocating more or less money to certain students depending on need, following them to whichever school they attend. But Glass said the key is not to lower expectations.

When a woman asked what he’s noticed visiting Jeffco schools, Glass said he’s seen a lot of hard work and professional talent. But he said he has also seen a lot of worksheets.

He told the group he’d like to see better student engagement through more hands-on learning.

A mom of a kindergartener told Glass she wanted more school communication to know what her student is learning and how well he is doing. Glass agreed.

“That needs to be a priority for us is how we view our partnership with our parents,” Glass said.

At the end of the event, Glass noted similarities in the hour-long discussion and previous ones he hosted.

“The thing that we keep coming back to, that can unite us, is the student experience,” Glass said.

Glass said that although many things can be done in different ways, if student experience doesn’t change, reforms won’t make much of an impact.

The next two multilingual events are scheduled for: 6 p.m. Monday, Oct. 2 at Jefferson Junior-Senior High School and 6 p.m. Tuesday, October 10 at Alameda International Junior-Senior High School.